About Plan North Partners
At Plan North Partners (PNP), we’re not trying to be the next Global Real Estate Company — we’ve been there and done that. PNP was founded with a different purpose: to make project management more personal, community-centered, and meaningful. At PNP, we work as Owner’s Representatives, serving as an extension of our clients’ teams. This means we represent the owner’s best interests throughout all phases of discovery, design, construction, move-in, and closeout — advocating for informed decisions, clear communication, and outcomes that align with each client’s goals, budget, and long-term vision.
We believe in growth with purpose. That means we don’t just hire to fill seats — we hire thoughtful, driven, and fun teammates who care about the communities they serve and want to make a real difference. Since day one, our guiding principle has been simple: “Helping good people move their projects forward.”
If you’re drawn to community-based projects and find fulfillment in helping mid-sized companies, nonprofits, and mission-driven organizations — rather than large corporate portfolios — PNP might be the perfect fit. Workplace culture at PNP is always evolving, but our goals are clear: to reward hard work, celebrate collaboration, and pursue meaningful projects that create genuine community impact. We operate with a team-first mindset —sharing opportunities, ideas, and success across the firm.
We believe in trust and autonomy, which is why we offer flexible work options and unlimited PTO for all full-time team members. Our team members are empowered to manage their days in ways that balance life, productivity, and personal growth.
At PNP, we’re free from shareholder pressure and rigid corporate structures. Every decision we make is rooted in integrity, collaboration, and what’s best for our clients. We build teams around people — not profit — and in doing so, we strengthen our local networks and the local communities we’re proud to serve.
Assistant Project Manager Position Summary
The Assistant Project Manager plays a key supporting role at Plan North Partners, assisting with the management of commercial design and construction projects across various phases. This role is ideal for someone early in their project management career who is eager to learn, highly organized, and motivated to grow within a collaborative, client-focused team.
You’ll work alongside experienced Project Managers, helping to coordinate project logistics, track deliverables, and support internal systems. With hands-on mentorship, you’ll gain exposure to the full lifecycle of commercial projects—from lease negotiation through closeout—while contributing to process improvements and client success.
Responsibilities Include
Project Management & Coordination – 65%
- Support Project Managers in the day-to-day coordination of design and construction projects.
- Attend and document client and team meetings; prepare meeting notes, update schedules, and track action items using ClickUp. Run meetings on behalf of the Project Manager when needed.
- Create and maintain project folders, including Closeout folders.
- Develop RFP documents, track RFI logs, proposals, and assist with leveling proposals and bids.
- Coordinate communications between clients, architects, engineers, contractors, and vendors.
- Maintain organized project documentation and ensure timely follow-up on outstanding items.
- Help track project milestones and ensure deliverables stay on schedule.
Tracking Project Financials – 30%
- Assist with tracking project budgets, contracts, and invoices under the direction of the Project Manager.
- Help maintain budget logs, budget reconciliations and cost trackers, including consultant and vendor commitments.
- Review incoming invoices for completeness and route them for Project Manager review and approval.
- Track invoice status and support timely processing and payment coordination.
- Assist with compiling documentation for monthly draws or client financial reporting as needed (CASH FLOW)
- Help organize financial records, including invoices, contracts, and change orders, for ongoing project tracking and closeout.
- Flag discrepancies or missing information for review by the Project Manager.
Internal Processes & Learning – 5%
- Assist with maintaining and improving internal tools, templates, and project workflows.
- Actively participate in learning and development opportunities, including mentorship from senior staff.
Qualifications
- 2+ years of experience in project coordination, commercial real estate, construction, architecture, or a related field.
- High level of confidentiality and professionalism when interacting with Clients and the Project Team.
- Excellent organizational skills, attention to detail, and ability to manage multiple tasks and projects.
- Clear and professional written and verbal communication.
- Familiarity with construction/design industry terms and processes required.
- Self-motivated and able to work in a team environment and independently.
- Proficiency in Microsoft Office is required and experience working with Project Management tools such as ClickUp is a plus.
- Associates degree in Construction Management, Architecture, Interior Design, or a related field preferred (or equivalent experience).
Perks & Benefits
- 401K
- Monthly allowance for Healthcare Premiums
- Unlimited PTO
- Flexible hybrid work schedule, once training is complete
- Bonus and Commission Programs
- Stipend for Credential Maintenance and Networking
This role offers the opportunity to grow into a Project Manager position with increasing responsibility. If you’re passionate about creating great spaces, helping good people, and building your career in project management, we’d love to hear from you.
To apply, please email resume to Jenny Doede – jenny@plannorthpartners.com for Milwaukee based role or Greg Garcia – greg@plannorthpartners.com for Birmingham base role.